A clear giving process explains what happens at each stage and who is accountable, from contribution intake to grant publication.
1. Identify the recipient and purpose
The donation page should identify the receiving legal entity, the purpose of the appeal and any restrictions. The donor needs to know whether a gift supports a specific project or the charity’s wider work.
The payment provider and the charity may be different organisations. The receipt should make it possible to identify the transaction and direct a query to the appropriate service.
2. Record and reconcile the donation
Financial administration connects payment records with the charity’s accounts. A complete operating description explains fees, settlement, record keeping and how exceptions are handled.
For a digital asset, the transfer record alone does not explain custody arrangements, conversion costs or the value ultimately available for a grant. Those details need their own records.
3. Make and record funding decisions
Trustees should make informed decisions within their powers, consider relevant information and manage conflicts. The Charity Commission recommends recording the information, options and reasons behind decisions.
4. Explain the outcome
A useful report connects spending with activity and the benefit that activity is intended to achieve. It can also explain delays, limitations and what the organisation learned.
This site contains no claim about money raised, grants approved or people supported. There is no published grant ledger or audited fund report available to link here.
Content reviewed 8 September 2026 · Official